Department Structure

 

 

 

 

 

 

 

 

KEY

DF-Director of Finance

CA-Chief Accountant

TM-Treasury Manager

PFO -Principle Finance Officer 

SFO-Senior Finance Officer

FO-Finance Officer

STI-Short Term Investment

B-Budget

 

Treasury Department

 

On receiving the appointment letter , I realized that my internship was going to be in the treasury department on NSSF Tanzania  which is in the diretorate of finance. What really surprised me is that the treasury department and the Accounting department were all located in one Directorate.

 

In the treasury department , the main activities that they had engaged with is budgeting and short term investments. In a short summary the short term investment specifically dealt with investing in Treasury bonds and  Fixed deposits with different banks in Tanzania. As for the budgeting, the treasury department deals with planning , monitoring and implementation of the budget that Senior Officers prepare.

 

My Roles and Responsiblities

 

Being intern in this department Most times due to the time limitation we were assigned to deal with the budgeting activities. The most common activity in the budgeting that I remember doing was budgeting controlwas on checking the refunds and reallocation that the other regions that are asking.

 

The most important point that we were directed by the finance officers is to be careful not to exceed the budget for each separate regions. This was done by double checking whether the asked refunds by different regions was according to the budget and the votes (special serial number for different entries that was used to differrentiate the asked refunds). While as for the reallocation , it happens when a region wants to replace a certain fund that was to be used for another purpose. Instead the region wants to use for the other purpose, so we had to write some sort of report to pass it to the finance officers.

 

Reporting Line

Interns were required to report the tasks to the finance officer, who will check the report that I have written . Then approve it in case there are not changes to be made, If there are mistakes then the work is returned to the intern again.

 

From the finance officer the work would then be sent to the Treasury Manager , who if he is satisfied with the work would approve and sent the work to the director of finance. All the tasks (Refunds and Reallocations) was done based on the allocation of regions of Tanzania and the officers. In other words the officers (FO,SFO and PFO) each had their own regions, I remember each officer had to deal with around 5 to 6 regions, that is they had to check their budget and other financial matters.